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(2 Mech Eng students) Asset Management - Strategy & Assurance Framework

Queensland Health

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Closed Posted: 10 Jul 20. Closes: 23 Jul 20 Available: Semester 2 (Jul - Nov)

Semester 2 2020 project
UQ Engineering students only (ENGG4011 thesis or Masters project)


This thesis project is for a UQ final year student in Mechanical Engineering with an interest in asset management. 2 students are required - to work in tandem.

The successful applicant will (each) receive a $3,000 scholarship + academic credit for enrolment/assessment (6 unit final year thesis ENGG4011).  You must be available to work on the project onsite for 4 days/week during Semester 2 2020 (around lecture timetable). 


APPLICANTS NOTE: upload your resume with unofficial academic transcript/s (undergrad + Masters if applicable - combined into 1 doc/pdf). Also include your student ID number. Upload resume before OR after applying for project/s.  

UQ ELIGIBILITY REQUIREMENT: all CEED applicants must get a written study plan approved (by a UQ academic advisor in your discipline) which shows a CEED thesis/project enrolment is possible for Semester 2 2020.

We cannot progress your application until you provide this info to CEED (please email to CEED before the project's application close date). Advise CEED if you need assistance or are experiencing delays in receiving an approved study plan.

Location: Brisbane City QLD
Category: Mechanical Engineering

Project Background / Description

Overview

 

As a component of the Dept of Health (DoH), the Capital and Asset Services Branch (CASB) provides services and support to the HHSs. CASB’s responsibilities include asset management, infrastructure planning and strategy, capital project delivery, capital funding governance, and Enterprise Asset Management (EAM) data/IT system custodianship (SAP S/4HANA).

Each HHS owns, operates and maintains their respective assets (both built infrastructure and medical equipment) and asset management system maturity differs greatly between HHSs. More mature entities (e.g. metropolitan HHSs) are likely to have well-developed processes and procedures due to their ability to resource AM teams appropriately, in terms of both labour and finances. Conversely, rural and regional HHSs may find themselves in a cycle of reactive maintenance as their assets approach (and often exceed) the end of their lifecycles. This project aims to support HHSs by way of asset management capability uplift.

The Asset Management Unit (a team within CASB) currently provides support to HHSs, predominantly focussed on maintenance compliance, IT system support, and data assurance. This focus will likely change as a result of upcoming strategic initiatives. It has been identified that the Asset Management Unit is ideally positioned to facilitate an uplift in HHSs’ asset management system maturity and perform ongoing assurance and continuous improvement tasks. It is anticipated that this will inform the Asset Management Unit’s new ‘business as usual’ workload.

Company

Queensland’s Health System is a federated model comprised of 16 Hospital and Health Services (HHSs) and the central Department of Health (DoH).

HHSs are afforded a level of autonomy to deliver clinical services within their respective boundaries (e.g. central west, Townsville etc.) and manage day-to-day business support functions. Each HHS receives funding from the DoH under a Service Level Agreement (SLA) that confers obligations related to service delivery and provision of data and reporting back to DoH.

Objectives / Tasks / Project Outcomes

Project Aims and Key Deliverables

As an initiative for the 2020/21 financial year, Capital and Asset Services Branch (CASB) aims to implement a culture of asset lifecycle management at the highest levels of the DoH and HHSs. To support this objective, the asset management system (including IT system) will embed lifecycle asset management principles as the way that Queensland Health conducts its day-to-day business.

CASB requires the assistance of engineering / asset management student(s) to provide technical advice and inputs into the project. The key deliverables, to be provided by the student(s), include:

Project Overview - Asset Management Strategy & Assurance Framework

  • Review of existing asset management system artefacts
  • Facilitation of HHS consultation sessions
  • Assess HHS asset management system against benchmarks identified in the


Strategic Asset Management Framework (SAMF) and Assurance Framework

  • Develop Asset Management Roadmaps – providing recommendations about what steps HHSs should take to develop their asset management system capability.

  • If time permits – student(s) to assist with the implementation of HHS Asset Management Roadmaps, for example the development of pro forma asset management system document templates aligned with ISO 5500X (including policy, guideline, and strategy templates that HHSs can stand up in their own organisations)

 

In Scope

  • Review outputs of preliminary HHS maturity assessment (currently underway). The maturity model is visible in appendix A.
  • Review asset management system artefacts (e.g. Strategic Asset Management Framework (SAMF) and Assurance Framework (both to be developed by others)
  • Facilitate individual workshops with each HHS to seek input on:
    • what is required from the Asset Management Unit (and the broader branch) by way of service / support
    • asset management data & reporting requirements from HHSs’ perspective
    • any gaps preventing a ‘whole of asset lifecycle’ system approach
    • gaps in asset management training and/or competency (or opportunities for development)
  • Development of consultation report and HHS roadmaps that outline the recommended tasks/deliverables/training that will uplift asset management maturity.
  • (if time permits) assist with implementation of HHS roadmaps

 

Out of Scope

  • Development of Strategic Asset Management Framework (SAMF) and Assurance Framework (to be developed by others)
  • Delivery of training/education (to be delivered by others)

 

In terms of the student(s) involvement in specific tasks, the Queensland Health project supervisor advised the whole project can be broken down into 4 major steps:

 

  1. The student(s) will have a framework that will identify asset management system requirements and the student will familiarise themselves with the framework. The structure of QHealth is a little tricky in the sense that there will be 16 different asset management systems (i.e. one for each HHS). Our role as the department is to provide asset management assurance across QHealth and to assist HHSs with capability uplift.
  2. The student(s) will use the asset management framework as a benchmark to assess HHSs’ asset management system capability / maturity. This will involve visiting / phoning / surveying HHSs about their current asset management system / practices
  3. The student(s) will take the results of step 2 (i.e. the gap assessment) and document it into asset management roadmaps for each HHS.  The student(s) could consider the current status of a HHS’s system (against the framework) and recommend actions that will help the HHS to develop their asset management system capability / maturity
  4. Provide assistance to implement recommendations

 

Note from Qld Health:  "The body of work (16 HHSs) may be too much for any one student (or several students) to complete within a definite period of time. As such, we could structure it so that a student completes the whole process for possibly one (or maybe 2) HHSs so they can demonstrate their involvement/experience across all phases of gap assessment / recommendation / implementation (noting that some recommendations may take longer than the project timeframe to implement). 

From CEED:
The best approach to take can be discussed and agreed with the selected student/s and their academic advisor/s - to ensure academic assessment requirements can be met in the project timeframe.

Skills / Experience Required

  • Final year Mechanical Engineering students - up to 2 will be selected for the project
  • Interest in Asset Management
  • Completion of an Asset Management subject
  • Basic understanding of asset lifecycle modeling / management 
  • Interest in Engineering Management
  • Very good communication skills - oral and written

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